ࡱ>    !"#$%&'()*+,-./0123456789:;<=>?@ABCDEFGHIJRoot EntryZ O2#bK@CONTENTS CompObjVSPELLING month, or as modified by a vote of the Board, but will be subject to the call of the President, or any other Board member for a special meeting when necessary, as may be needed for the operation of the organization. In order to conduct business at a meeting, a quorum (50% plus one) of the Board members must be present. Of the quorum, not more than one proxy vote will be allowed. e. In the event a vacancy should occur among the members of the Board of Directors, a majority vote of the remaining members shall elect the replacement member within thirty (30) days of resignation. f. The annual election will be held at or within twenty (20) days prior to the June meeting, following a public advertisement placed ten (10) days prior to the election. A nominating committee shall present nominations at the election meeting; additional nominations may be submitted in writing or from the floor at the meeting. After all nominations are received and accepted by the appropriate parties, a ballot will be made by the Board of Directors, or their designated proxy. (A proxy shall be a written authorization from an absent director empowering its holder to act for or vote in his/her absence on all matters placed before the board empowering its holder to vote on their behalf.) Qualifications for Board positions: 1. President must have served an elected Board position the entire previous year. 2. Referee Commissioner must be a certified Referee. If a certified Referee is not available for the position, the Referee Commissioner must become certified during his/her first season of service. 3. Coaching CommissCHNKWKS TEXTTEXT.FDPPFDPPFDPCFDPCSTSHSTSHSTSHSTSH2SYIDSYIDPSGP SGP dINK INK hBTEPPLC lBTECPLC FONTFONTrSTRSPLC :PRNTWNPRHFRAMFRAM0TITLTITL:DOP DOP 4ration of the organization. In order toGreen River Spurs Soccer Association By-Laws Originated 7/18/1994 Revised 02/04/2008 The Organization shall be known as the Green River Spurs Soccer Association, hereafter referred to as GRSSA. The GRSSA is organized to promote and provide soccer skills, competitive soccer, and good sportsmanship for all youth; regardless of race, sex, religion, creed or national origin. Player members of the GRSSA shall be determined by seasonal registration and try outs as necessary. Volunteer members shall be determined by contribution of time. Volunteer members shall include all those presiding as Board of Directors and or Coaches. GRSSA boundaries shall be established by the Board of Directors. Administration: a. The GRSSA shall be governed by the Board of Directors. The business of the GRSSA shall be transacted by this Board whose decisions shall be final. b. The voting body for all business, other than for elections, shall consist of the Board of Directors or their designated proxy, in quorum. (A proxy shall be a written authorization from an absent director empowering its holder to act for or vote in his/her absence on all matters placed before the board.) c. The Board of Directors shall consist of: President Field Commissioner Vice President Funding Commissioner Secretary Traveling Commissioner Treasurer Publicity Commissioner Registration Commissioner Scheduling Commissioner Uniform Commissioner Referee Commissioner Coaching Commissioner State Delegates Equipment Commissioner d. The Board of Directors shall meet in general session once each ioner must be certified to at least level "E". If a certified Coach is not available for the position, the Coaching Commissioner must become certified during his/her first season of service. Order of Business - Following Robert's Rules of Order: Revised, will be adhered to. a. Call to Order b. Review Minutes of previous meeting(s) c. Good of the Association ( Public Input) d. Treasurer s Report e. Bills Against the Association f. Old Business g. New Business h. Commissioners Area Reports i. Time and location of next meeting j. Closing Appointed positions or committees may be created and filled at the discretion of the Board of Directors. The President of the GRSSA shall preside at all board meetings, oversee all other Board members and committees, and shall cast the deciding vote in case of a tie vote at any meeting. The President shall be an ex-officio member of all committees and shall appoint committee chairpersons and vice-chairpersons (when necessary). The President, along with the Referee Commissioner, shall determine the need for cancellation of games. GRSSA s Coaching Commissioner and or President has the authority to remove and replace a coach at any time in the event the coach s conduct directly violates the set forth rules and by-laws of GRSSA. The President shall hold 1 of 2 Post Office Box keys for the GRSSA Post Office Box. The President shall also be the 2nd signature on all checks. The Vice-President shall succeed to all powers and privileges of the office of the President in the absence of the President. The Vice-President shall handle all insurance related activities and shall be the chairperson of the By-laws committee. The Secretary shall keep written minutes of all meetings, shall provide copies of the minutes of the previous meeting upon request to any member of the Board and other designated recipients no later than 7 days following the Board meeting. The Secretary shall research, purchase, catalog and store GRSSA and related soccer informational materials. The Secretary also shall notify by telephone, mail or email any and all Board members, coaches, etc., of meetings, elections, and/or schedule changes. The Treasurer shall handle all finances of the GRSSA and shall report on monies and finances to the Board of Directors at each meeting, or at the request of the President. The Treasurer shall submit an itemized annual report of income and expenses of GRSSA at the beginning of the year and at the end of the year. The Treasurer shall provide a copy of the monthly bank statement to all Board members at each Board meeting. The Treasurer shall hold 1 of 2 Post Office Box keys to the GRSSA PO Box and will be the 1st of 2 signatures on all GRSSA checks. The Treasurer shall handle all government forms. The Registration Commissioner shall organize and coordinate all procedures for GRSSA player registration. The Registrar shall provide the Board of Directors with a complete list of players registered immediately after registration so that the Board can decide and assign age groups and divisions for players. Teams will be assigned first allowing as many players to participate as possible without turning players away. Once the divisions are decided, coaches will be assigned to the age divisions. All forms will be available at the time of registration, i.e. Uniform order forms, t-shirt order forms, player conduct contract, parent conduct contract, and volunteer release forms. Rules and Regulations shall be drawn up by the Board of Directors and executed for all GRSSA play. The Board of Directors will explore all options to allow each registrant the most and best playing opportunities based on registration numbers, age, schedules available, skill of player, teams size and Wyoming State Soccer Association rules and regulations. The Uniform Commissioner shall be responsible for ordering and delivering uniforms and related paraphernalia, i.e.: awards, patches, etc. including club t-shirt orders for players and family members and player warm-ups. This should be taken care of immediately after registration to ensure teams are in uniform for the first game of the season. The Coaching Commissioner shall recruit, organize and coordinate the activities and training of Coaches. The Coaching Commissioner shall also request any necessary equipment for the proper training of Coaches such as videos, DVD s, literature, books, agility equipment etc. The Coaching Commissioner will organize and conduct a skills clinic for the opening of each season for players and coaches. The Coaching Commissioner will assign Head Coaches to teams with the approval of the Board. GRSSA s Coaching Commissioner and or President has the authority to remove and replace a coach at any time in the event the coach s conduct directly violates the set forth rules and by-laws of GRSSA. The Referee Commissioner shall be responsible for scheduling referees for GRSSA games and training of referees throughout each season. The Referee Commissioner shall organize and schedule Referee Clinics with the State each year. The Field Commissioner shall arrange for and coordinate field equipment installation and storage, maintenance, and game field preparation assignment in conjunction with the City of Green River Parks and Recreation Department. The Field Commissioner will attend any meetings called by the Green River Parks and Recreation Department as a representative of the GRSSA. The Funding Commissioner shall oversee the soliciting of funds from businesses or individuals and any GRSSA fund raising project(s) approved by the Board for the purpose of financing the GRSSA and write response of appreciation to same. All funds are to be used for the betterment of the entire GRSSA organization and not for any individual team. Teams, parents, players and coaches will not be allowed to solicit donations in the form of money or goods for any individual team. The Traveling Commissioner shall be responsible for booking hotel/motel room accommodations for the entire GRSSA organization. The Traveling Commissioner shall make all information available to parents at registration or the All Club meeting following Registration. The Travel Commissioner will also make certain that any travel papers required by the state are completed before traveling. Travel release forms for families transporting children other than their own will be available through the Travel Commissioner. The Publicity Commissioner shall be responsible for publicizing all GRSSA activities in the media, and shall coordinate all team pictures at the Board s request. The Publicity Commissioner will also be responsible for creating and distributing a newsletter for the entire GRSSA organization via paper mail, electronic mail, or the club web site. Information may include team rosters, schedules, hotel information, nutrition tips, coaching tips, etc. The newsletter should act as a communication tool between GRSSA and their families. The Scheduling Commissioner shall be responsible for scheduling and coordinating all GRSSA games. The Scheduling Commissioner shall also be responsible to register teams for their tournaments. All tournament information should be mailed in 2 weeks before the registration deadline. The Scheduling Commissioner should make a follow up phone call to ensure that all information has been received by the tournament and is in order. The Scheduling Commissioner shall also notify all GRSSA Board members of the date of the State Board meetings, times and locations. The Equipment Commissioner shall be responsible for keeping an inventory of all equipment, storage of all equipment and maintaining said equipment as well as informing the Board of Directors of any and all needs of the GRSSA teams and Coaches. Equipment shall be items owned by the GRSSA such as game balls, goalie equipment, pennies, ball bags, first aid kits, cones and any other equipment used for training and game play. All equipment, including rosters and player cards must be returned to the Equipment Commissioner following the season that it is used, fall and spring being two distinct seasons. The Equipment Commissioner will then make certain that the player cards and roster books are returned promptly to the Registration Commissioner. State Delegates will represent GRSSA at Wyoming State Soccer Association meeting and report back to the GRSSA Board. State Delegates may also hold other active Board positions. The number of Delegates will be determined by Wyoming State Soccer Association. In the event Delegates can not attend a state meeting, alternates may be appointed from GRSSA Board members. The GRSSA, its officers, coaches, referees, and teams shall be held harmless for liabilities of any kind, including financial or otherwise, contracted by any individual without the authority of the Board of Directors. The GRSSA must show financial ability to handle all activities of the GRSSA. Any expenditure over $100 must have a simple majority vote of the Board of Directors, (50% plus one), in meeting or e-mail vote. E-mail vote to be verified at the next meeting. All expenditures require two (2) signatures - signatures of the President and Treasurer unless otherwise approved by the Board. Registration fees shall be set by the Board of Directors. All fees are non-refundable. Exceptions shall be voted upon by the GRSSA Board. Official Board action will only be taken on signed written complaints. Executive sessions will be called when necessary. If the Board of Directors finds the conduct of any player, member or official thereof detrimental to the best interest of soccer or the GRSSA, it may suspend the member or take such actions or sanctions which it deems applicable, including dismissal from the GRSSA. A GRSSA Director s position may be deemed vacant if a Director fails to attend three (3) consecutive meetings. Directors may be dismissed for non-performance, subject to approval of a two-thirds majority of the Board. Board vacancies created by dismissal shall be filled as herein provided. Amendments to the By-Laws and General Rules and Regulations will be referred to a By-Law committee appointed by the President and chaired by the Vice-President. The committee will make recommendations to the Board of Directors. At the following meeting an affirmative vote of two-thirds of the voting body will be necessary to pass the amendment(s) or rules and regulations change(s). A By-Laws committee will meet once a year to review the By-Laws. A motion to change any By-Law may not move forward without at least a 50% plus 1 vote in favor of said changes or proposed actions. The new Board of Directors will take over the GRSSA board effective July 1st and serve until June 30th of the following year. Board elections will take place according to the By-Law 5f. All positions are released as of June 30th. The President and Vice-President will conduct the new elections and the orientation of the new Board of Directors will be done during the Board meeting held the first week of July. All information on By-Laws, equipment, PO Box keys, checkbook and any other pertinent information will be discussed and turned over at this first Board meeting. Each Board Member, Coach, and team manager must fill out and turn in a Volunteer form upon accepting a position with GRSSA. The Board of Directors may scholarship a player s registration fee and playing uniform only. Scholarship requests must be submitted in writing by the parent or guardian of the player on or before the registration date. A request for scholarship will not be considered by word of mouth or anyone other than the recipient s parent or guardian. A request for scholarship must be voted on by the Board of Directors and passed with at least a majority vote of the Board of 50% plus 1. All members must sign the appropriate forms and pay all necessary fees before being allowed to participate in practices or games: Volunteer form, Coach Conduct Agreement, Parent Conduct Agreement, and Player Conduct Agreement. Each GRSSA member will receive a copy of the Conduct Agreement with a copy of the steps that will be taken upon offense of the signed Agreement. These steps will be outlined and approved by the Board. Each team will consist of one (1) Head Coach, The Head Coach may choose an Assistant Coach with the Board s approval. The Board will purchase two (2) coaching cards per team. A team may have more than 2 coaches but they must pay for any additional cards. Each team may appoint a Team manager at their own discretion. The team manager will be responsible for communication between the team coaches, parents, players and the Board. All GRSSA Coaches are responsible for their own expenses. A team may agree to split the cost of their coach s expenses on a volunteer basis. The coaches are not allowed in any way to receive monetary compensation from players or parents that exceed the reasonable expense incurred by coaching. new Board of Directors will be done during the Board meeting held the first week of July. All informati,JZp##(* ,/4 :<?DFIpMQU Z`bdghiknr(wNx|r*,.jj.$"2"'( ) @S " " "|"" $" " "|""  " "|"$"$"P'(nCD*.bb>$" $  "PS" $ * "PS" $ * "PS" $ , "" $  @/@/ " "tt..^@/ 0NTimes New Roman Trebuchet MSRaaviA " " "XX(,Lexmark X1100 Series䤜 X䤗Lexmark X1100 Series8䤗 䤗&winspoolLexmark X1100 SeriesUSB0010F"\""V"Ќ"` "``""A."@"\""V"Ќ"` "``"."GRSSA By-Laws 11-25-2007.wps4""p""pp (" *"+"e outlined and approved by the Board. Each team will consist of one (1) Head Coach, The Head Coach may choos Z O2Quill96 Story Group Class9qy2y2y22oy2x2Vy2W2y22 y2 2N$y2W$2\7y2g727y27