Green River Spurs Soccer Association

This page contains all Rules and Regulations, Parent/Player contracts, and By-Laws of the Green River Spurs Soccer Association, (GRSSA).

                                                                

Green River Spurs Soccer Association

By-Laws

Originated 7/18/1994

Revised 11/25/2007

Revised 02/04/2008

    1.  The Organization shall be known as the Green River Spurs Soccer Association, hereafter referred to as GRSSA.                                  

                         

    2.  The GRSSA is organized to promote and provide soccer skills, competitive soccer, and good sportsmanship for all youth; regardless of race, sex, religion, creed or national origin.

                                                                  

    3.  Player members of the GRSSA shall be determined by seasonal registration and try outs as necessary. Volunteer members shall be determined by contribution of time.

    Volunteer members shall include all those presiding as Board of Directors and or Coaches.

                                                                       

    4.  GRSSA boundaries shall be established by the Board of Directors.

                                                                             

    5.  Administration:

                                                                     

     a. The GRSSA shall be governed by the Board of Directors. The business of the  GRSSA shall be transacted by this Board whose decisions shall be final.

                      

    b. The voting body for all business, other than for elections, shall consist of the Board of Directors or their designated proxy, in quorum. (A proxy shall be a written authorization from an absent director empowering its holder to act for or vote in his/her absence on all matters placed before the board.)

                        

    c. The Board of Directors shall consist of: President Field Commissioner Vice President Funding Commissioner Secretary Traveling Commissioner Treasurer Publicity Commissioner Registration Commissioner Scheduling Commissioner Uniform Commissioner Referee Commissioner Coaching Commissioner State Delegates Equipment Commissioner

                            

    d. The Board of Directors shall meet in general session once each month, or as modified by a vote of the Board, but will be subject to the call of the President, or any other Board member for a special meeting when necessary, as may be needed for the operation of the organization. In order to conduct business at a meeting, a quorum (50% plus one) of the Board members must be present. Of the quorum, not more than one proxy vote will be allowed.

                                                            

    e. In the event a vacancy should occur among the members of the Board of Directors, a majority vote of the remaining members shall elect the replacement member within thirty (30) days of resignation.

                                                                                                          

    f. The annual election will be held at or within twenty (20) days prior to the June meeting, following a public advertisement placed ten (10) days prior to the election. A nominating committee shall present nominations at the election meeting; additional nominations may be submitted in writing or from the floor at the meeting. After all nominations are received and accepted by the appropriate parties, a ballot will be made by the Board of Directors, or their designated proxy. (A proxy shall be a written authorization from an absent director empowering its holder to act for or vote in his/her absence on all matters placed before the board empowering its holder to vote on their behalf.)

                                                                                                                       

    6.  Qualifications for Board positions:

            1. President must have served an elected Board position the entire previous year.

                      2. Referee Commissioner must be a certified Referee. If a certified Referee is 

                           not  available for the position, the Referee Commissioner must become 

                           certified during his/her first season of service.

            3. Coaching Commissioner must be certified to at least level "E". If a certified

                Coach is not available for the position, the Coaching Commissioner must

                 become certified during his/her first season of service.

                                                                  

    7.  Order of Business - Following Robert's Rules of Order: Revised, will be adhered to.

          a. Call to Order

          b. Review Minutes of previous meeting(s)

          c. Good of the Association ( Public Input)

          d. Treasurer’s Report

          e. Bills Against the Association

          f.Old Business

          g. New Business

          h. Commissioners’ Area Reports

          i. Time and location of next meeting

          j. Closing

                                                                                                 

    8.  Appointed positions or committees may be created and filled at the discretion of the Board of Directors.

                                                                          

    9.  The President of the GRSSA shall preside at all board meetings, oversee all other Board members and committees, and shall cast the deciding vote in case of a tie vote at any meeting. The President shall be an ex-officio member of all committees and shall appoint committee chairpersons and vice-chairpersons (when necessary). The President, along with the Referee Commissioner,and head coaches, shall determine the need for cancellation of games.   GRSSA’s Coaching Commissioner and or President has the authority to remove and replace a coach at any time in the event the coach’s conduct directly violates the set forth rules and by-laws of GRSSA.

    10.  The President shall hold 1 of 2 Post Office Box keys for the GRSSA Post Office Box. The President shall also be the 2nd signature on all checks.

                                                                                                            

    11.  The Vice-President shall succeed to all powers and privileges of the office of the President in the absence of the President. The Vice-President shall handle all insurance related activities and shall be the chairperson of the By-laws committee.

                                                                                                        

    12.  The Secretary shall keep written minutes of all meetings, shall provide copies of the minutes of the previous meeting upon request to any member of the Board and other designated recipients no later than 7 days following the Board meeting. The Secretary shall research, purchase, catalog and store GRSSA and related soccer informational materials. The Secretary also shall notify by telephone, mail or email any and all Board members, coaches, etc., of meetings, elections, and/or schedule changes.

                                                                                                         

    13.The Treasurer shall handle all finances of the GRSSA and shall report on monies and finances to the Board of Directors at each meeting, or at the request of the President. The Treasurer shall submit an itemized annual report of income and expenses of GRSSA at the beginning of the year and at the end of the year. The Treasurer shall provide a copy of the monthly bank statement to all Board members at each Board meeting. The Treasurer shall hold 1 of 2 Post Office Box keys to the GRSSA PO Box and will be the 1st of 2 signatures on all GRSSA checks. The Treasurer shall handle all government forms.

                                                                      

    14.  The Registration Commissioner shall organize and coordinate all procedures for GRSSA player registration. The Registrar shall provide the Board of Directors with a complete list of players registered immediately after registration so that the Board can decide and assign age groups and divisions for players. Teams will be assigned first allowing as many players to participate as possible without turning players away. Once the divisions are decided, coaches will be assigned to the age divisions. All forms will be available at the time of registration, i.e. Uniform order forms, t-shirt order forms, player conduct contract, parent conduct contract, and volunteer release forms.

                                                                                        

    15.  Rules and Regulations shall be drawn up by the Board of Directors and executed for all GRSSA play. The Board of Directors will explore all options to allow each registrant the most and best playing opportunities based on registration numbers, age, schedules available, skill of player, teams size and Wyoming State Soccer Association rules and regulations.

                                                                                        

    16.  The Uniform Commissioner shall be responsible for ordering and delivering uniforms and related paraphernalia, i.e.: awards, patches, etc. including club t-shirt orders for players and family members and player warm-ups. This should be taken care of immediately after registration to ensure teams are in uniform for the first game of the season.

                                                                                              

    17.  The Coaching Commissioner shall recruit, organize and coordinate the activities

    and training of Coaches. The Coaching Commissioner shall also request any necessary equipment for the proper training of Coaches such as videos, DVD’s, literature, books, agility equipment etc. The Coaching Commissioner will organize and conduct a skills clinic for the opening of each season for players and coaches. The Coaching Commissioner will assign Head Coaches to teams with the approval of the Board.  GRSSA’s Coaching Commissioner and or President has the authority to remove and replace a coach at any time in the event the coach’s conduct directly violates the set forth rules and by-laws of GRSSA.

                                                                                            

    18.  The Referee Commissioner shall be responsible for scheduling referees for GRSSA games and training of referees throughout each season. The Referee Commissioner shall organize and schedule Referee Clinics with the State each year.

                                                                                                      

    19.  The Field Commissioner shall arrange for and coordinate field equipment installation and storage, maintenance, and game field preparation assignment in conjunction with the City of Green River Parks and Recreation Department. The Field Commissioner will attend any meetings called by the Green River Parks and Recreation Department as a representative of the GRSSA.

                                                                                        

    20.  The Funding Commissioner shall oversee the soliciting of funds from businesses or individuals and any GRSSA fund raising project(s) approved by the Board for the purpose of financing the GRSSA and write response of appreciation to same. All funds are to be used for the betterment of the entire GRSSA organization and not for any individual team. Teams, parents, players and coaches will not be allowed to solicit donations in the form of money or goods for any individual team.

                                                                                     

    21.  The Traveling Commissioner shall be responsible for booking hotel/motel room accommodations for the entire GRSSA organization. The Traveling Commissioner shall make all information available to parents at registration or the All Club meeting following Registration. The Travel Commissioner will also make certain that any travel papers required by the state are completed before traveling. Travel release forms for families transporting children other than their own will be available through the Travel Commissioner.

                                                                                       

    22.  The Publicity Commissioner shall be responsible for publicizing all GRSSA activities in the media, and shall coordinate all team pictures at the Board’s request. The Publicity Commissioner will also be responsible for creating and distributing a newsletter for the entire GRSSA organization via paper mail, electronic mail, or the club web site. Information may include team rosters, schedules, hotel information, nutrition tips, coaching tips, etc. The newsletter should act as a communication tool between GRSSA and their families.

                                                                                              

    23.  The Scheduling Commissioner shall be responsible for scheduling and coordinating all GRSSA games. The Scheduling Commissioner shall also be responsible to register teams for their tournaments. All tournament information should be mailed in two (2) weeks before the registration deadline. The Scheduling Commissioner should make a follow up phone call to ensure that all information has been received by the tournament and is in order. The Scheduling Commissioner shall also notify all GRSSA Board members of the date of the State Board meetings, times and locations.

                                                                                              

    24.  The Equipment Commissioner shall be responsible for keeping an inventory of all equipment, storage of all equipment and maintaining said equipment as well as informing the Board of Directors of any and all needs of the GRSSA teams and Coaches. Equipment shall be items owned by the GRSSA such as game balls, goalie equipment, pennies, ball bags, first aid kits, cones and any other equipment used for training and game play. All equipment, including rosters and player cards must be returned to the Equipment Commissioner following the season that it is used, fall and spring being two distinct seasons. The Equipment Commissioner will then make certain that the player cards and roster books are returned promptly to the Registration Commissioner.

                                                                    

    25.  State Delegates will represent GRSSA at Wyoming State Soccer Association meeting and report back to the GRSSA Board. State Delegates may also hold other active Board positions. The number of Delegates will be determined by Wyoming State Soccer Association. In the event Delegates can not attend a state meeting, alternates may be appointed from GRSSA Board members.

                                                                             

    26.  The GRSSA, its officers, coaches, referees, and teams shall be held harmless for liabilities of any kind, including financial or otherwise, contracted by actions of any individual done without the authority of the Board of Directors.

                                                                          

    27.  The GRSSA must show financial ability to handle all activities of the GRSSA. Any expenditure over $100 must have a simple majority vote of the Board of Directors, (50% plus one), in meeting or e-mail vote. E-mail vote to be verified at the next meeting. All expenditures require two (2) signatures - signatures of the President and Treasurer unless otherwise approved by the Board.

                                                                  

    28.  Registration fees shall be set by the Board of Directors. All fees are non-refundable. Exceptions shall be voted upon by the GRSSA Board.

                                                              

    29.  Official Board action will only be taken on signed written complaints. Executive

    sessions will be called when necessary.

                                                                           

    30.  If the Board of Directors finds the conduct of any player, member or official thereof detrimental to the best interest of soccer or the GRSSA, it may suspend the member or take such actions or sanctions which it deems applicable, including dismissal from the GRSSA.

                                                                  

    31.  A GRSSA Director’s position may be deemed vacant if a Director fails to attend three (3) consecutive meetings. Directors may be dismissed for non-performance, subject to approval of a two-thirds majority of the Board. Board vacancies created by dismissal shall be filled as herein provided.

                                                                                                              

    32.  Amendments to the By-Laws and General Rules and Regulations will be referred to a By-Law committee appointed by the President and chaired by the Vice-President. The committee will make recommendations to the Board of Directors. At the following meeting an affirmative vote of two-thirds of the voting body will be necessary to pass the amendment(s) or rules and regulations change(s). A By-Laws committee will meet once a year to review the By-Laws. A motion to change any By-Law may not move forward without at least a 50% plus 1 vote in favor of said changes or proposed actions.

                                                                  

    33.  The new Board of Directors will take over the GRSSA board effective July 1st and serve until June 30th of the following year. Board elections will take place according to the By-Law 5f. All positions are released as of June 30th. The President and Vice-President will conduct the new elections and the orientation of the new Board of Directors will be done during the Board meeting held the first week of July. All information on By-Laws, equipment, PO Box keys, checkbook and any other pertinent information will be discussed and turned over at this first Board meeting.

                                                              

    34.  Each Board Member, Coach, and team manager must fill out and turn in a Volunteer form upon accepting a position with GRSSA.

                                                

    35.  The Board of Directors may scholarship a player’s registration fee and playing uniform only. Scholarship requests must be submitted in writing by the parent or guardian of the player on or before the registration date. A request for scholarship will not be considered by word of mouth or anyone other than the recipient’s parent or guardian. A request for scholarship must be voted on by the Board of Directors and passed with at least a majority vote of the Board of 50% plus 1.

                                                                        

    36.  All members must sign the appropriate forms and pay all necessary fees before being allowed to participate in practices or games: Volunteer form, Coach Conduct Agreement, Parent Conduct Agreement, and Player Conduct Agreement. Each GRSSA member will receive a copy of the Conduct Agreement with a copy of the steps that will be taken upon offense of the signed Agreement. These steps will be outlined and approved by the Board.

                                                                                                    

    37.  Each team will consist of one (1) Head Coach, The Head Coach may choose an Assistant Coach with the Board’s approval. The Board will provide up to three (3)coaching cards per team.  Head coach, assistant coach and, if needed, a back-up.  Each team may appoint a Team manager at their own discretion. The team manager will be responsible for communication between the team coaches, parents, players and the Board. All GRSSA Coaches are responsible for their own expenses. A team may agree to split the cost of their coach’s expenses on a volunteer basis. The coaches are not allowed in any way to receive monetary compensation from players or parents that exceed the reasonable expense incurred by coaching.

    ____________________________________________________________________

                                          (PRINTER FRIENDLY VERSION)    

      __________________________________________________________________

    Green River Spurs Soccer Association

    Rules and Regulations

    Revised February 2008

           

    1. The rules for play in the Green River Spurs Soccer Association (hereafter referred to as GRSSA) will be the FIFA Laws as modified by the USYSA and GRSSA for youth soccer play. The following local rules also apply. If there are conflicts the local rule will take precedence.

    2. The coach is responsible for notifying all team members of practices and games. The coach will schedule practice a minimum of once per week and a maximum of three times per week plus one game or additional practice as deemed necessary. He/she is also responsible to make certain that only players listed on the official roster practice or play with the team. No player can be added to the roster without the express consent of the GRSSA Board of Directors.

    3. Coaches have the choice to put together the best team possible and are not required to play everyone a specific amount of time nor in a specific position. Coaches do not have the authority to trade, borrow, or roster players without the express consent of the board.                                                                                                                      
    4.  Coaches also understand that the ruling of the GRSSA Board of Directors is final. The board expects full support from it's coaches. Gossip, and or slanderous remarks made to parents or players regarding the board or the GRSSA organization will not be tolerated and will be grounds for disciplinary action.

    5. The last word on the field of play is that of the referee. Major disputes will be filed with the Board of Directors for discussion. No game outcome will be changed. Coaches may file a complaint at tournaments according to the specific tournament rules and procedures. The GRSSA board of directors requires notification in all such instances.

    6. The coach will be responsible for any and all equipment provided by the GRSSA. All equipment including rosters, player books, player cards etc. will be delivered to the Equipment Commissioner following the season of play. Any equipment missing, abused, or destroyed will be replaced by the coach.

    7. Each team is part of the GRSSA and will work toward the betterment of the entire club and not just for any individual player or team.

    8. GRSSA players are ultimately responsible for approaching their coach to discuss a complaint. If a resolution cannot be worked out then the parent(s), coach and player, need to convene in a private meeting to come to a solution. If none is reached, at this time a written complaint needs to be submitted to the president within (5) days of parent/player/coach meeting. The board's decision is final in all matters.

    9. GRSSA’s Coaching Commissioner and or President has the authority to remove and replace a coach at any time in the event the coach’s conduct directly violates the set forth rules and by-laws of GRSSA.

    10. All families using GRSSA hotel reservations and discounts agree that certain GRSSA expectations will be followed. Those expectations include but are not limited to behaving properly at the establishment. Parents will not leave children unattended at the motel/hotel at anytime. GRSSA club members will be asked to treat the building and staff with respect. Those found in violation will no longer be allowed to use GRSSA reserved rooms and discounts.

       

      __________________________       __________________

      Coach's Signature                                  Date

As a coach for GRSSA I have read and understand these rules and regulations. I am committed to representing our club and my players in following them.

    _________________________________________________________________________

     

      

    Green River Spurs Soccer Association

    Parent Guidelines

    Revised February 2008

    Parent Guidelines:

    1. Follow the rules and regulations of the Green River Spurs Soccer Association (hereafter referred to as GRSSA) and pay their registration fee each season.
    2. Support the GRSSA on and off of the field in a positive manner. Support your child by attending as many games as possible.
    3. No parent or fan shall yell criticism to a player while he/she is on the field playing. It takes an entire team to win or lose a game including players, parents and coaches.
    4. Parents are expected to support their player's coach(es). They are dedicated volunteers and have been chosen by the board to represent our club according to the GRSSA Rules and Regulations.
    6. A player or parent may not aproach his/her coach before, during, or after the games over a complaint.
    7. The matter needs to be discussed in a private setting arranged by phone or at practice in a respectful manner.
    8. Parents are responsible for transporting players to and from practice and to games in or out of town.
    9. Parents and players are required to participate in all fund raisers. This money is used to defray the expenses incurred by the GRSSA and to pay for tournament entry fees etc. A parent may choose to pay their share of the fundraiser rather than sell the chosen product or items. This must be documented at the time of registration and the money must be paid prior to the first day of the fundraiser.
    10. Encourage players to do well in school. If they maintain good grades and a positive attitude in school it will carry over onto the playing field.
    11. A parent who has a complaint with any GRSSA coach, player or other parent may file a written complaint with the President of the GRSSA no later than five (5) days after the alleged incident.
    12. The use or consumption of alcoholic beverages, The use of foul language illegal drugs, and tobacco by a parent before, during, or after the playing of a soccer game or any GRSSA function is prohibited at the field.is highly innapropriate and is prohibited at any GRSSA activity.
    13. All families using GRSSA hotel reservations and discounts agree that certain GRSSA expectations will be followed. Those expectations include but are not limited to behaving properly at the establishment. Parents will not leave children unattended at the motel/hotel at anytime. GRSSA club members will be asked to treat the building and staff with respect. Those found in violation will no longer be allowed to use GRSSA reserved rooms and discounts.(If a hotel employee thinks it is a problem, it is a problem and will be grounds for disciplinary action by GRSSA.)                                

    I have read and understand the above guidelines and agree to abide by them while I am a member of the Green River Spurs Soccer Association.

    ______________________________                        ___________________

    Parents Signature                                                             Date

                                     

    _______________________________________________________________________________________

                                                

                                                                                Green River Soccer Association

                                                                     Player Guidelines

                                                               REVISED february , 2008

    1. Follow all rules and regulations of the Green River Spurs Soccer Association (hereafter referred to as GRSSA) and the US Youth Soccer Association.
    2. You are required to take part in any fundraisers GRSSA conducts. Conduct yourselves in a sportsman like way. All members of GRSSA are expected to support our organization on and off of the field in a positive manner. a. Respect fellow players on and off the field b. Be responsible for your uniform and equipment of the GRSSA as well as the equipment belonging to hosting clubs and or cities. c. Vandalism in any form will not be tolerated. It may result in suspension, or in extreme cases expulsion from GRSSA. d. The organization prohibits the use of tobacco products, the consumption of alcohol, or other drugs and the use of foul language.
    3. All players should make every effort to be on time and present at each of the scheduled practices and games. Players are expected to notify their coach when an absence cannot be avoided.
    4. No player is promised or guaranteed a position on their respective team from one season to the next.
    5. Players need to be aware that coaches will put together the best team possible and that players are not guaranteed a certain amount of playing time nor a specific position.
    6. A player who has a complaint against any GRSSA coach, player or parent is encouraged to discuss the matter with their coach. If a resolution is not reached the coach will then meet with the parents and the player. If the matter is not resolved, a written complaint must be filed with the president of the GRSSA within five (5) days of the coach, parent, player meeting.
    7. A player or parent may not approach his/her coach before, during, or after the games over a complaint. The matter needs to be discussed in a private setting arranged by phone or at practice in a respectful manner.
    8. A player shall not dispute or question, by word or gesture, the calls and decisions of the referee or linesman.
    9. Players should encourage parents and family members to be present and supportive of their soccer games. All families using GRSSA hotel reservations and discounts agree that certain GRSSA expectations will be followed. Those expectations include but are not limited to behaving properly at the establishment. Parents will not leave children unattended at the motel/hotel at anytime. GRSSA club members will be asked to treat the building and staff with respect. Those found in violation will no longer be allowed to use GRSSA reserved rooms and discounts. (If a hotel employee thinks it is a problem, it is a problem and will be grounds for disciplinary action by GRSSA.) I have read and understand the above guidelines and agree to follow them while playing for the GRSSA.

     ________________________________                   ______________________________ Players Signature                                                              Date _________________________________                 ____________________________ Parents Signature                                                              Date                             

    No parent or fan shall dispute or question, by word or gesture, the calls and decisions of the referee or linesman.